March 28th, 2016

Why Building Rapport Matters

Building Rapport Creates Long Lasting Connections

I have been working with a prospect over the past few weeks, and it has been a good journey. She is not even a confirmed client yet, but I am extremely excited about the possibilities. What makes me so optimistic, either for the short-term opportunity or a future relationship, is how we connected instantly.

There are different ways to build rapport. On a personal level, building rapport can be accomplished by developing commonalities in life: living in the same town, having the same vacation experience, what someone reads like articles or a newsletter, knowing the same people, etc. On a professional level, rapport can be built by simply giving free advice and making a genuine connection and being able to converse about similar interests. This can be as basic as a personal talk or just being sincere in your efforts about what is communicated to your prospects and demonstrating that you care about their needs and hope to become a true partner.

In the case of the prospect that I mentioned earlier, we did not have a personal connection at first. She had a clear need. She knew what she wanted to do, and she was doing everything the right way. Her next step was to choose a partner from the outside to come in and train her people.

Our connection came through an open and engaging dialogue. I listened closely to what she was saying, and she felt that I genuinely understood her and wanted to help. I sent her a proposal and checked in at timely intervals. I also found opportunities to supplement our discussion by sending her blog posts and white papers that aligned with her circumstances. Each time, I would write her a short e-mail along these lines: “I ran across the attached and thought you might find it helpful.”

And, each time, she thanked me for being so proactive and for continuing to think about her initiative. She also began mirroring the communications by initiating contact with me, sending congratulations when she saw Richardson had again made Training Industry’s list of the 2015 Top 20 Sales Training Companies.

It seems obvious why you would build rapport of this kind; it is invaluable technique build. Still, I will give you a concrete example. The proposal that I submitted to this prospect was somewhat higher than what she expected, coming in above what other vendors proposed. I told her I would be happy to work with her and look for areas to save costs, but I didn’t want to diminish the value of our offering.

Dealing with price objections can be uncomfortable. But, in this case, because we had talked and built such rapport, we were able to easily discuss the value that Richardson brings to the table. She completely agreed with me and understood why the higher price was warranted.

Richardson is now among the finalists being considered for the engagement, and the prospect will be meeting with her boss shortly. The important thing to note is that, at this point, she considers Richardson to be an important collaborator. She has become, in effect, an advocate for Richardson based on our additional thought leadership in this area, regardless of us not being the lower-cost provider. She also sees that we genuinely care about this engagement and want her organization to succeed.

At this point, we have established such a collaborative relationship that, if for some reason Richardson does not get this business, at least I have opened a door. I hope that we do work together on this opportunity, but even if we don’t, I still feel that we have won to a certain degree. If the time is not now, I still see a tremendous opportunity down the road.

Building rapport, it definitely matters. It is not just a simple technique or about the opportunity in front of you. It is about creating a relationship that can last over time.

building-rapport-training

About The Author: Karen Tilton

As a Senior Account Executive, Karen Tilton works within Richardson’s Inside Sales Team to: focus on business development opportunities within the Middle Market, to expand Richardson’s more transactional account base and also manage and support Richardson’s most strategic client relationships to continue to grow and expand those relationships. In Karen’s role, she is responsible for effectively aligning Richardson solutions to client needs and ensuring that our solutions are successfully implemented for her clients. Karen has worked with clients such as: DLL, Bank of Montreal, Cummins, PricewaterhouseCoopers, Ashland Chemical (Valvoline), Juniper Networks, DISH Network, Eisai Pharmaceuticals, SunGard Financial Systems, United Healthcare, and Union Bank of California.Karen has been with Richardson since 1994. Prior to joining the Sales Team, she was a Senior Account Director managing large-scale client engagements for Richardson’s most strategic clients and had previous roles in the organization such as Senior Sales Assistant and Contract Manager, supporting the sales team with prospect/client relationships and ensuring both the successful execution of all client agreements and NDAs from creation and submission to the timely receipt of all countersigned documents.

Karen Tilton

2 Responses to “Why Building Rapport Matters”

  1. March 29, 2016 at 12:25 pm, Dan Heckman said:

    Or it could be that you both can sing. 🙂

    [REPLY]

  2. March 30, 2016 at 6:36 pm, Doug said:

    Karen, you are absolutely right about rapport building. It’s a secret weapon in relationship building, negotiating, selling and coaching. Bravo.

    [REPLY]

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